NOTICE TO BUILDING CONTRACTORS
(PUBLIC SCHOOL PROJECTS)
Sealed proposals in envelopes plainly marked, Proposal For:
William H. Rowe School, Additions and Renovations, Yarmouth, ME
Brief Job Description:
The project includes approximately 12,440 square feet of additions that includes a single-story steel framed classroom addition, and an expansion and renovations of the commercial kitchen. The project also includes miscellaneous interior renovations to the existing school. Projects include associated mechanical, plumbing, sprinkler, electrical and site work.
Addressed to: Andrew Dolloff, Ph.D.
Superintendent of Schools
Yarmouth School Department
101 McCartney Street, Yarmouth, ME 04096
Bids will be opened and read aloud at the Office of the Superintendent, 101 McCartney Street, Yarmouth, ME at 2:00 pm on Tuesday, September 24, 2019. Bids received after 2:00 pm will not be considered and will be returned unopened.
A mandatory pre-bid conference for General Contractors will be held, starting at the Rowe School, 52 School Street, Yarmouth, ME on Thursday, September 5, 2019 at 4 p.m. Attendance is required by General Contractors to bid the project. Attendance by Subcontractors is voluntary but encouraged.
General contract proposals must be accompanied by a satisfactory bid bond (00 43 13) in a similar amount. The owner reserves the right to waive all formalities, and reject any and all proposals or to accept any proposal. Proposals shall be submitted upon the form provided by the architect.
The selected general contractor will be required to furnish a 100% contract performance bond and a 100% contract payment bond to cover the execution of the work which shall be in conformity with the form of bonds contained in Section 00 61 13.13 and Section 00 61 13.16 of the specifications and for the contract amount.
Pre-Qualified General Contractors can obtain Bid Documents from Harriman, 46 Harriman Drive, Auburn, Maine 04210. Bid documents will be available to bidders no earlier than Monday, August 26, 2019. A deposit of $ 400.00 (two checks for $ 200.00 each made payable to Harriman) will be required for each complete set of plans and specifications before they are shipped. No sets will be issued until deposit is received. Bidding General Contractors and Subcontractors who return the complete sets of plans and specifications unmarked and in good reusable condition within 10 days of bid opening will receive a refund equal to one half of their deposit. All General Contractors and Subcontractors who do not bid will receive no refund of their deposit. Parties who have purchased one complete set of plans and specifications may purchase one complete matching set in pdf format for an additional, non-refundable cost of $25. Parties who have not purchased a hard copy of plans and specifications may purchase one set of documents in pdf format for a non-refundable cost of $ 200.00. PDF's will be issued on CD (not by e-mail – no exceptions).
AutoCAD files are available only for site work drawings for Division 31, 32, 33 that integrate with earthwork estimating software. See Section 013300 for additional requirements and forms required to receive electronic media for site.
The Documents may be examined at the following places: Construction Summary of Maine, Inc., Dodge Data & Analytics; AGC, Augusta; at the office of Harriman, 46 Harriman Drive, Auburn, ME
Pre-Qualified General Contractors - The following General Contractors have submitted Contractor Qualification Statements and have been Pre-Qualified for bidding:
Arthur C. Dudley Contractor Building Inc.
Blaine Casey Building Contractor, Inc.
Doten’s Construction, Inc.
Ducas Construction Inc.
Ganneston Construction Corp
Great Falls Construction
Harvey Construction Corporation
Jewett Construction Co.
PC Construction Company
Warren Construction Group
Wright-Ryan Construction, Inc.
Please note that the ability to bid on a specific Yarmouth school project or combination of projects is subject to the overall bonding capacity of each Pre-Qualified General Contractor.
BY: Andrew Dolloff, Ph.D.
Superintendent of Schools
Yarmouth School Department
Asbestos abatement has begun at Yarmouth Elementary School, with removal of floor tiles in all corridors in the school. This will leave the school looking a bit ragged for the coming year, but we are seeking economical ways to provide a clean and inviting look during construction.
a portable classroom has been installed at Harrison middle school. this will house two eighth-grade classrooms for the coming year.
the yarmouth planning board has provided final approval for the projects at rowe school and Yarmouth High school. final approval for harrison middle school and yarmouth elementary school is slated for july 24.
Bid documents have been submitted for estimating. The committee is considering dividing the work into three projects:
1. Rowe School
2. Yarmouth High School
3. Yarmouth Elementary School And Harrison Middle School
This idea will be shared with the School committee on june 14. bidding should begin in september for the rowe project, with each of the other projects following in order with one month, approximately, in between each bid process.
Permitting continues, along with meetings before the Planning Board of the Town, as final construction documents are created. Asbestos removal at Yarmouth Elementary School is planned to begin in the summer of 2019, with a second round slated for summer of 2020.
The design phase of the projects has continued with ongoing meetings between the architects and engineers from Harriman, and many members of the school staff. The design team will meet with the Yarmouth Planning Board beginning on March 13, and permitting applications are being developed for Town and Department of Environmental Protection requirements. An October 22 groundbreaking for all four schools is anticipated.
Building Committee formed - Architects selected for school expansion projects
In December the Yarmouth School Committee appointed a Building Committee to oversee the expansion and renovation of our four school buildings.
School Committee Members
Superintendent of Schools
Yarmouth High School Student
Soleil Fournier (2021)
School Administration (as necessary)
Eric Klein, YHS Principal
Joan Adler, HMS Principal
Ryan Gleason, YES Principal
Susan Lobel, Rowe Principal
Susan Robbins, Athletic Director
Jodi McGuire, Instructional Support
Bruce Bickford, Facilities
Bruce Rudolph, Director of Finance
The Committee hired Harriman Architects and Engineers to provide design services for the projects. An early timeline of the work projects groundbreaking in October, 2019, with final completion of all four schools by the 2021-2022 school year.
The Building Committee will hold meetings on the following dates, from 5:00 p.m. - 6:30 p.m. at the Superintendent's Office:
- Feb. 7
- Mar. 7
- Apr. 4
- May 2
- May 23
- June 13
School Bonds approved
The voters of Yarmouth on Tuesday, November 6 voted to approve funding for the expansion of all four Yarmouth schools and a complete renovation of our oldest facility, Yarmouth Elementary School.
Please view this abbreviated slide show for a quick overview of the proposed projects.
Read our Frequently Asked Questions document for updated information about the proposal!
View this comprehensive slide show to learn more about the project and the impact to the taxpayer.
The voters approved the bonds as follows:
(1)To authorize up to $39,800,000 in bond financing for renovation and expansion of Yarmouth Elementary School (McCartney St.), expansion and installation of security measures at Yarmouth High School (West Elm St.), a capital roof project at Harrison Middle School (McCartney St.), and restroom upgrades at Rowe School (School St.); including design, engineering and site improvements related to all these projects, and
(2) To authorize up to $12,200,000 in additional bond financing (only if Part 1 is approved) for construction and expansion of Rowe School, Harrison Middle School, and a capital roof project at Yarmouth High School; including design, engineering and site improvements related to all these projects.
A brief history of the challenges and solutions
Since 2008, student enrollment in Yarmouth Schools has increased more than 17%, from 1,393 nine years ago to the 2017-18 student count of 1,636. Two separate studies by independent researchers indicate that this trend is not going to end soon, and by 2027 Yarmouth may see enrollment of approximately 1,970 students. This is significantly higher than the total school building capacity and requires immediate attention.
To address these concerns, the School Committee formed a Facilities Assessment Committee. After a year of working with architects and engineers from Harriman, the Facilities Assessment Committee identified six options to address the facilities needs of the district, recommending “Option 4”, which calls for:
- An expansion at Rowe School to accommodate enrollment growth in Kindergarten and Grade 1, as well as address the likelihood that the State will be mandating that local school districts become responsible for administering programs for 3- and 4-year olds who are currently served by Child Development Services.
- An expansion at Yarmouth Elementary School to accommodate enrollment growth, as well as a complete renovation of the existing facility to bring it up to current standards and ensure its viability for decades to come. As part of this project Grade 5 will be relocated to YES, reducing the scope of the construction project needed at the Middle School.
- A small expansion at Harrison Middle School to account for enrollment growth, allowing for the removal of the portable classrooms that have been on-site almost from the day the school opened.
- An expansion at Yarmouth High School to account for enrollment growth and evolving programming (e.g. robotics and STEM).
Yarmouth Elementary School is the oldest building in the district. A major renovation of the existing building will provide the upgrades needed to keep the school viable for decades to come. Enrollment growth at YES continues to be significant, requiring a large addition of classroom and core spaces. In order to avoid a similar expansion at the Middle School, it was decided to shift Grade 5 from HMS to YES as part of this project.
As illustrated below, the entire existing building (lightly shaded) would receive upgrades to all systems, while a large expansion would provide for the needed additional classrooms and core spaces. By renovating and expanding the existing school, the Committee was able to reduce the overall cost of these projects significantly (as compared to construction of a new school). Increased parking and improved security features will complete the transformation of YES into a modern facility.
The capacity of the expanded school will be 689, with a projected enrollment in 2027 of 612.
The High School is the only school in the district that does not provide a security vestibule connected to the main office for school-day entrance into the building. By relocating the main entrance to the Southeast side of the building, a more secure entrance is created. An efficient plan for enrollment growth includes removing the fitness room from the center of the plan, allowing for expansion of the cafeteria. The fitness room will be recreated next to the gymnasium. Expansion of the performing arts areas will take place next to the Performing Arts Center, and a two-story classroom addition will extend off the current academic wing on the Northeast side of the building.
Areas shaded in orange on this diagram indicate spaces that will be re-assigned or renovated for new purposes. Moving the athletic offices to new spaces next to the gymnasium will provide space in the middle of the plan for needed guidance counselors and social workers, while other spaces throughout the school will be reassigned for purposes such as special education, robotics, and regular classrooms.
The capacity of the expanded school will be slightly more than 700, with a projected 2027 enrollment of 653.
Yarmouth High School – First floor
At Rowe School, additional classroom space is needed to handle growing enrollment. By September of this year, a portable unit will be installed on the site, with a seventh kindergarten classroom moving into what is the current art room. Music classes have already been displaced from a dedicated space, moving into the library. These shared spaces do not provide students with the high-quality experience expected of our schools. Adding to this dilemma is the call for local school districts to take over programming that is currently provided by Child Development Services (CDS) of Maine. This could bring an additional 60 students to Rowe School in the next two years. This plan does not add space for public pre-k programming, which is a separate program from CDS.
To provide the spaces necessary to handle these additional students, Rowe School must grow by 7 classrooms, along with additional rooms for instructional support services and larger core spaces such as the library and cafeteria/gymnasium.
In the illustration below, the darker shaded areas represent new construction. The additional instructional spaces would extend off the main corridor of the building, pushing the school’s boundaries onto the edge of Royal River Park. The cafeteria would be expanded off the front corner of the building, closest to Route 1.
William Rowe School
The capacity of the renovated school will be 266 in Kindergarten and Grade 1 with a projected 2027 enrollment of 228. The school would also accommodate up to 64 CDS students.
The Middle School will be the least impacted facility in terms of construction. By moving Grade 5 to Yarmouth Elementary School, the projected enrollment at HMS will drop to 479 in 2027. Currently, two portable classrooms bring the capacity to 525, while approximately 540 students are enrolled. By adding a small addition of classrooms to one end of the building and relocating music classes to new, appropriately-sized spaces at the other end of the building, the facility will meet the needs of up to 525 students.
Frank Harrison Middle School – First floor